WORK EMAIL LIKE A PRO

By Marie Williams

TIME WASTER. Do you find yourself constantly checking
your mail? Are you sick and tired of responding to the same
old requests? Or do you simply get to the end of the day
and wonder where all your time has gone? By working a
little smarter, you can gain at least an hour a day -or 15.2
days every single year!

TOP TOOL. Any good email program will allow you to
organize and filter your mail, and create standard letter
templates. Eudora Pro (http://www.eudora.com), in particular,
makes light work of managing your mail at a very affordable price.

BOX CLEVER. Create a simple filing system by organising
your incoming mail into folders -this saves you valuable
searching time. Examples of folders include Work, Personal,
Ezines, Articles, and To Do. You can also use your email
program like a Filofax storing draft messages and reminders
in your Monday through Sunday or To Do folders.

DIRECT MAIL. Filters can redirect your incoming emails into
specific folders. Your ezine subscriptions, for instance, can
be sent straight to your Ezines folder. Automatic filtering makes
it easy for you to stash, trash, or act on your mail with a
minimum of fuss and time.

FILTER CLEAN. Professional email clients have a whole range
of filtering options. You can command Eudora to play a "warning"
sound when invoices arrive, transfer all your ezines to your
"To Read" folder, or label emails from your friends and family
with your favourite colour. The choices are vast.

PUT IT ALL ON AUTO. Some filters can act like autoresponders
by replying with a pre-written message or template whenever you
process your mail. Eudora Pro will set up an unlimited number of
these. So, if you've asked people to place "info" in the subject bar,
just set up your filter to reply with the "info" stationery. Think how
much time this neat little feature will save you!

WRITE RIGHT. Stationery files are templates for outgoing messages.
If you find yourself repeatedly writing the same thing, just save the
message as a stationery file -ready to send when needed. This way
you don’t have to start all over when you get a similar request or
query. And you can always personalise and edit the stationery as
necessary.

YOU'VE GOT MAIL! Get into the habit of only checking your mail twice
a day. There's nothing to be gained from checking it more often -you're
simply wasting time and lessening your productivity.

STASH OR TRASH? Act immediately on all your incoming emails.
By scanning the subject bar you'll find some that can be trashed at
once. Don't even bother opening emails like this:

¤ Earn $??? the Easy Way!

¤ Make $??? on every Sale!

¤ Earn $??? while You Sleep!

¤ 1000% Profits Selling ?

These are SPAM should be trashed at once. If you're plagued with
spam, you can set up filters to automatically delete messages with
certain keywords.

Open the rest of your emails. Some may simply require filing into
particular folders while others may need a response. Simple responses
should always be dealt with straight away, while more complex replies
can be filed into your To Do folder.

FANCY A BREAK? If you start working email like a pro, you'll easily
save enough time for a two week holiday. I've already planned mine
-have you?

*** A B S O L U T E E Z I N E S ***==================
DISCOVER how you can publish your own ezine. We provide
everything you need to build a successful newsletter:
FREE ezine templates, FREE training, FREE tips, and
ezine makeovers. PLUS, all NEW subscribers receive 5
FREE gifts. Get Absolute Ezines -- get all the ANSWERS!
*Join TODAY: mailto:absoluteezines-subscribe@topica.com  

If you would like to see your own article here,
please feel free to submit it for review.
Submit your article by clicking here.